This is post #4 under category, “Portable Church–Church in a Box.”
Here are two photos of preschool environments in a high school classroom. Simply furnished with a few folding pick-nick tables, carpets and mats. (We are grateful for the donated carpet!)
To set the rooms back up exactly the way the teacher left it, we make a note of the placement of desks and other furnishings on the classroom white board. Often times, students have left posters on desks, school books, etc. Everything is noted and placed back in its original place. Smart phones are used to take a photograph of the class, especially helpful for a very detailed arranged classroom. It’s important that we respect all of the supplies and classroom resources. This earns our trust with the teachers.
We have an incredible team of men and women that help set up children’s ministry every week. There are four set up teams that serve for one month three times a year. We established a system that enabled the set up process to be completed in record time. We especially wanted to make it very easy for the newbies on the set up teams to quickly adjust to the set up process. Our goal is to have everything ready a minimum of 15 minutes before families and first time guests arrived.
Here are a few of the things that work for us:
- Set up team arrives at the location about 20 minutes before the trailer arrives with the supplies. They map out the rooms, photograph as necessary and begin moving desks. They are careful to create a barrier of desks in front of the smart boards to discourage little people from exploring that area. By the time the rooms are prepped, the trailer has arrived.
- We established this policy: “The classroom you set up is the classroom you put back in order.” This helps to maximize efficiency and organization at the end of the morning.
- We colored coded the classrooms for each age group. For example: Yellow-Nursery, Purple-Toddlers, Red-Preschool 3′s, etc. Beside each classroom, we secure a color coordinated banner over the lockers. (Created small pockets on the reverse side of the banner for magnets)
- Remember the last thing packed on the trailer is the first thing to come off. We need the industrial size sweeper brooms and the colored banners off first. Often times the floors need sweeping before the carpets and mats arrive and if there is a question about where a piece of equipment is to go, we simply direct them to “Yellow!” or “Green!”, etc.
- Folding tables, pick-nick tables, carpets, bins, etc are all labeled with the color of the room. We use colored electrical tape to put on top of the plastic bins or small supply boxes. (If a bin or box moves locations, we change the color of the tape.)
- A supply list for each room and a photograph of how the room needs to be set up is placed beside each classroom door. This helps each team member work independently with setting up the room. They look at the photograph and place things accordingly. The supply list includes the number of carpets, chairs, tables, etc needed in that room.
- It is wonderful to have children accompany their parents and help with setting up. Those colored banners, colored labeled boxes and photographs of the classrooms make it easy for the elementary age kids to work independently too.
- All of the bins and smaller supply boxes are stored inside large carts. Each cart is labeled with a designated location (Preschool, Elementary, Administration.) Members of the set up team are assigned an area to set up for the duration of the month (rotation is to serve one month, three times a year). This also helps us to be more efficient with setting up and packing up the environments.
- Carpets are placed in the rooms first and vacuumed.
- Vacuum cleaners, cleaning products, first aid kits, colored banners and signage are loaded last on the trailer and the first to come off.